Accounting Built for Trucking & Logistics
Per-mile economics, fuel taxes across state lines and equipment that depreciates by the quarter. We keep owner-operators and small fleets compliant and profitable per truck.
- Per-truck profitability
- IFTA fuel tax filings
- Depreciation & equipment planning
- Tax filing by a CPA & EA
Trucking books have their own physics: revenue per mile, fuel across jurisdictions, and six-figure equipment on the balance sheet. Generic bookkeeping misses all three.
Know your cost per mile
Fleet-level profit hides truck-level losses. We track revenue and cost per unit — fuel, maintenance, insurance, factoring fees — so you know which trucks and lanes actually earn.
IFTA and the multi-state fuel picture
Quarterly IFTA filings reconcile fuel bought against miles driven per jurisdiction. We keep the mileage and fuel records tied to the books so filings are a report, not a reconstruction.
Equipment, depreciation and the tax lever
- Section 179 and bonus depreciation planned against income — not defaulted
- Financing and factoring costs booked correctly
- Trade-ins and disposals handled without phantom gains
Owner-operator structure
Schedule C, S-corp, or staying leased-on as a 1099 — each changes self-employment tax and per-diem treatment. We run the numbers for your miles and pick with you.
FAQ
Do you file IFTA for me?
Yes — quarterly IFTA is part of our trucking plans, built from the same records as your books.
New authority — what do I need first?
Entity, EIN, a compliant books setup and quarterly estimates from month one. We set up all of it in one engagement.
Per diem — how does it work for owner-operators?
DOT hours-of-service rules allow a substantial daily meal deduction on the road; we track eligible days and apply the current rates.
Profit per truck, not per guess
Books, IFTA and depreciation strategy from a team that knows a factoring statement when it sees one.
How we file taxes for trucking & logistics
Filing for this industry has its own forms, dates and deductions. Here's exactly what a trucking & logistic return involves when we prepare it.
The forms
Schedule C or 1120-S for owner-operators; Form 2290 heavy vehicle use tax; quarterly IFTA fuel returns; per-diem calculations under DOT hours-of-service rules; 1099-NEC handling for leased-on drivers.
The deadlines
Form 2290 due August 31 for the July-start tax year; IFTA quarterly (Apr 30, Jul 31, Oct 31, Jan 31); income returns March 15/April 15. Full calendar on our 2026 deadlines page.
The deductions that matter here
Per-diem for nights on the road, fuel and maintenance, insurance and permits, truck depreciation or Section 179, factoring fees, ELD and dispatch software, tolls and scales.
Filing FAQ
Company driver vs owner-operator — different filings?
Completely. W-2 company drivers have almost nothing to file beyond the 1040; owner-operators run a business return with 2290, IFTA, per-diem and depreciation — where the real savings live.
How does the per-diem deduction actually work?
DOT hours-of-service workers deduct a fixed daily meal amount for nights away from home terminal — we track eligible days from your logs and apply the current rate at filing.